The campaign since 2005, posted by the bodies that acted: requests, replies, refusals, missed deadlines and the daily highlight report, with the press, heritage and video coverage since 1995, newest first. Every post links to its record.
11 replies from public bodies past their due date; 9 late or with questions left open.
Read the highlight report
This period:
Deadline ledger: 57 requests to 21 bodies set against FOIA s.10, EIR reg 5(2) and 11(4), UK GDPR Art 12(3), the s.45 Code of Practice, or the body's own published standard
Dartboard: 20 markers placed at each missed due date, tap-to-expand detail
Email archive: 39 case emails ingested into the archive and email calendar
Under ref 2026/4460 we confirm occurrence books end in 1984 and station logs in 1979; the 1988 Weekly Orders exist but are closed as they name serving officers, though a paid search can be commissioned; we hold no press-office files for the period.
“as they include details of serving police members you will not be able to access these volumes”
We hold five metadata records and digital resources on Great House Farm/Tŷ Mawr, including Coflein, Glamorgan-Gwent HER entries covering the 1990 excavation and demolition, and the 1994 Cotswold Archaeology publication and dataset.
“The ADS holds the following metadata records and digital resources”
We respond to request FOI2026/23886 on 1936–1955 Great House Farm records; our search of paper and electronic records found the information is not held, though it may be held by the Welsh Government.
Under EIR regulation 12(4)(a) we said we hold no information matching the request, but noted that archaeological report microfiches, including any Welsh material, were transferred to RCAHMW on 12 January 2018.
“I am unable to provide you with anything on this occasion, as we do not hold any information that falls within the scope of your request”
We send our disclosure response to ATISN 26-0010 on retention and destruction schedules, noting that some of the requested information may not be specifically recorded.
“Thank you for your request which I received on 10 October”
We confirm receipt of your request of 28 September 2026 and attach our response letter covering Welsh Office/Cadw papers for Great House Farm from the second half of 1988.
“Thank you for your request which was received on 28 September 2026. Please see attached response.”
We explain our search covered Great House Farm, Ty Mawr Farm, Llandough and related place names, included the earliest Cardiff Museum accession registers, and confirm no further search log is held.
“searches of the earliest accession registers encompass the former Cardiff Museum accession records, which became part of the National Museum of Wales collection without re-accessioning”
We answered your 48-item schedule on Great House Farm, confirming most items are either published on Archwilio or not held by the HER, and refusing to release change-log data as personal information under UK GDPR.
“We are unable to release a copy of this information because it contains personal data that is protected under UK GDPR legislation.”
We confirm the HER source file has been digitised onto Archwilio under record 02038s, including Suggett 1988, and a physical search found no further material held; we will answer the 19 September points by 21 October.
“Having undertaken a physical search of our records, I can confirm that no further information is held within the HER source file.”
We checked Bridgend, Pontypridd and Merthyr Tydfil along with local crematoria and found no death, burial or cremation record for Mary Doreen Williams in early 1983, so we again point you to the General Register Office using Volume 28, Page 3029.
“do not hold a death record for Mary Doreen Williams in the March qtr of 1983”
We confirm Cardiff Register Office does not hold the death registration for Mary Doreen Williams, cite a FreeBMD index reference of Volume 28, Page 3029, and suggest ordering a certificate through the General Register Office head office in Southport.
We confirm no separate record exists explaining why certain finds were excluded from FOI 2026-024; staff judged they did not relate to the reported discovery, and nothing is being withheld.
“staff concluded that those records did not relate to the specific discovery described in your request and therefore fell outside its scope”
We confirm no exclusion schedule exists, reclassify MS 3360/3 as outside scope since it concerns a different property in the Parish of Llanfair, and maintain our earlier answer on Ref 13.2's location.
“it relates to a holding in the Parish of Llanfair and not to Great House Farm/Tŷ Mawr, Llandough (near Penarth/Cardiff)”
We are refusing the 21 September information request under section 12, as we estimate reviewing 14 years of minutes (around 224 sets) would take over 37 hours, well above the 18-hour statutory limit.
“We estimate this will exceed the limit provided for by the regulations and therefore your request is refused on the grounds provided for under section 12 of the act.”
We have completed the internal review of the Freedom of Information request FOI 260813002, originally requested on 13 August 2026, and attach the outcome letter.
“Please find attached a letter with the outcome of the review”
We confirm that Planning and Environment Decisions Wales holds no records for Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth, or for planning applications 89/01396/OUT and 92/00671/RES, after searching all electronic records.
We confirm no catalogue record identifies Great House Farm within MS 3360/3 beyond the one page already disclosed, and no further recorded information on this exists; we have nothing further to add.
“No further recorded information relating to Great House Farm has been identified within the material held under reference MS 3360/3”
We hold no separate filtered schedule of excluded search results, but confirm MS 3360/3 records Great House as part of the 1924 Llandough Estate sale, occupied by W.G. Thomas & Sons, about 202 acres, in the Parish of Llanfair, homestead in the Village of Llandough; Ref 13.2 is catalogued as a waterwheel from Llandough Farm (opposite hospital).
“Great House" formed part of the Llandough Estate sale particulars of 1924, was occupied by W.G. Thomas & Sons, comprised approximately 202 acres, was situated in the Parish of Llanfair”
We confirm our searches of registered files and the full NMRW archive, including uncatalogued material, were extensive and found nothing further on Great House Farm, apart from Archive 6048945; aerial photograph searches would incur a charge.
Following further enquiries for FOI 2026-036, we identify two additional records: a waterwheel collected from Llandough Farm in 1979 (Ref 13.2) and a page from the 1924 Llandough Estate sale document (MS 3360/3); no other Great House Farm records were found.
“No further records relating specifically to Great House Farm / Ty Mawr / Llandough Farm, Llandough were identified”
We hold no deeds for the 1877 Daniel Thomas transaction, but suggest searching D696 Western Ground Rents or Bute X.6(12) at Cardiff Library. We also point you to the 1910 Land Valuation Survey maps at the National Archives, sheet Glamorgan XLVII.6.
“we do not appear to hold any deeds relating to this transaction”
South Wales Police issued its response to FOI request 1040/26, attaching the reply and review procedure, and invited escalation to the Information Commissioner if dissatisfied.
“Your request for information has now been considered and our response is attached”
We confirm no letters or records about Great House Farm, Llandough exist in our registered files, and that our archive (NPRN 20182) holds the only relevant material, listed on Coflein; aerial photo searches would involve a charge. We also quote the historic description of the farmhouse from GGAT02038s.
“Great House was the chief freehold farm of the parish”
We confirmed our position is unchanged, no further records on Great House Farm or you have been found, and unless new information arises we will not respond to further enquiries on this property.
“we will be unable to respond to further enquiries relating to this property, or points already addressed”
We confirm our collections system does not group records by similar place names and hold no recorded information linking the two Llandough farms, nor any separate record explaining the earlier conclusion that certain finds were unrelated.
“we do not hold any separate recorded information explaining the basis on which staff concluded that the identified records were unrelated”
We confirm no 1974 demolition petition is held, no withdrawn records exist for 1950–1989, and suggest Cadw and the Royal Commission for scheduling questions. A paid search of rate books UC/73/1-5 for ownership evidence is available at £50, and planning files may sit with the Vale of Glamorgan Council.
“There are not any records that have been withdrawn from our collections that would have provided additional information”
We confirm holding some records on Great House Farm/Tŷ Mawr: the original four search terms found nothing in the PRO and RW series, but a wider search of twelve further terms and the BP Properties court case produced some catalogue results; further archival research would need a paid search.
“We are unable to conduct this research on the archival collections on your behalf without charging fees”
We have completed the internal review of FOI 2026-024 and find the original location-based search methodology reasonable and proportionate, rejecting the request for broader search terms such as Roman or military burial references.
“the relevant issue is not whether every conceivable search term has been used, but whether the authority has undertaken searches that are reasonable and proportionate”
We disclose records on other archaeological discoveries at Great House Farm and Church Farm, Llandough under FOI 2026-032, with third-party personal data redacted under section 40(2), plus public reference links.
“We have identified a number of records relating to archaeological discoveries recorded at Great House Farm and Church Farm, both at Llandough”
We send our formal response to FOI request 26FOI 103, indicating the Wales Office does not hold the requested records and pointing to the Welsh Government for any transferred files.
“Please see the attached response in respect of your FOI request to the Wales Office”
The Chair replied that the Clerk had already directed the family to all the information the council holds on the matter and said there is nothing more to add.
The Council states the councillor conduct issue is concluded, as it cannot compel a member to respond and found no breach of the Code of Conduct. It will not rule on land ownership or historic disputes but is checking records on the tree removal.
We forwarded the response from HM Land Registry's Chief Executive and Chief Land Registrar, acknowledging it may be disappointing, and said a full reply from the Ministry of Justice is still awaited and will be passed on once received.
We repeated that no records relating to Great House Farm or you have been located, and that we cannot confirm whether historical records once existed or when any were removed, citing the 1980s demolition and retention limits.
“we do not hold any corresponding account information, customer records, deletion logs, or audit records”
We answered the FOI request on the Llandough Primary School land, providing the 11 June 1965 conveyance between Lakeside and Llandough Development Company Limited, Western Ground Rents Limited and Glamorgan County Council, with a purchase price of £16,800.
“The consideration recorded in the 1965 Conveyance is £16,800”
We corrected the DBDT/79/1 catalogue description and confirm it is a counterpart lease of 2 May 1877 between the Marquess of Bute's trustees and John Williams, describing land in Pembroke Terrace only, with no mention of Llandough or Great House Farm. A digital plan copy costs £15.60.
“There is no mention of Llandough, Great House Farm or Ty Mawr or any other property outside of Pembroke Terrace.”
We confirm we only hold William Buckler's 1990 death record; Mary Doreen Williams' 1983 record is not held by us or Barry Register Office. We cannot comment on individual cases and direct you to GRO head office with the volume and page number for that certificate.
“we cannot comment on individual cases and that is the case for the solicitor”
