Project Initiation Documentation
The Project Office › Great House Farm / Tŷ Mawr Programme · Llandough meeting follow-through (updated 23 October 2026)
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Three active projects. One shared evidence base. A separate legal gate.
- Baseline Working v0.1 · 22 October 2026
- Approval Executive decision not yet recorded
- Active delivery projects 3
- Conditional project 1 · standby
The programme has three distinct delivery projects: a researched Great House Farm / Tŷ Mawr replica museum in Argentina; urgent recovery and preservation of Welsh records and witness accounts; and an augmented-reality guided heritage tour of Llandough Parcel A. Recovery supports the other two, but it does not have to finish before bounded research and concept work on the museum and tour can begin. A possible legal reopening project remains separate and dormant unless a defined evidence-and-legal gate is passed.
Portfolio status at 22 October 2026
Task-list progress is not the same as the final physical/digital outcome
| Project | Current progress measure | Delivery reality / state |
|---|---|---|
| P1 — Argentina replica museum | 17% of starter task list 2/12 tasks complete | AMBER Pre-development. The museum itself has not been built; no Argentine site is selected, acquired or approved. Design, feasibility, permissions, full costing, funding and construction remain ahead. |
| P2 — Wales records and testimony recovery | 19% of current task ledger 169/893 tasks complete | AMBER Active and time-sensitive. This is an inherited disclosure/correspondence sub-ledger, not 19% of all records recovered. The full recovery/preservation/testimony scope still needs a reconciled denominator. |
| P3 — Parcel A AR guided tour | 17% of starter task list 2/12 tasks complete | AMBER Pre-development. Existing research and a browser-based visual tour are source inputs, not a delivered AR system. No approved in-situ historic wireframes, functioning AR prototype, glasses tests or public pilot yet. |
| P4 — Case reopening / legal remedy | N/A No delivery baseline | STANDBY Not initiated. Source preservation and trigger monitoring remain within P2 until the gate is passed and the Executive separately authorises P4. |
How to interpret the numbers: P1 and P3 percentages count completed tasks in a small, provisional 12-task start-up baseline. They measure preparatory task progress only—not end-to-end readiness to open the museum or release a working AR tour. P2's 19% is the existing 893-task disclosure-and-correspondence ledger (169 done, 44 in progress, 645 not started, 35 blocked); its scope is not comparable with P1/P3 and does not quantify the share of surviving evidence secured. No overall programme percentage is published because denominator coverage and project weights have not been agreed.
Master mandate and operating rules
Work can progress in parallel without collapsing project boundaries
Purpose: preserve and reconcile surviving records about Great House Farm / Tŷ Mawr; develop a feasible, source-led museum proposal in Argentina; and create an accessible, evidence-graded AR tour for Llandough Parcel A and its historic setting.
Independence: P1 can begin source grading, interpretation and concept planning; P3 can begin route mapping, source-location checking and wireframe specifications; P2 continues retrieving and preserving material in Wales. New records update P1/P3 through versioned change control. P2 is complementary, not a blanket start condition.
Historical accuracy: all interpretation distinguishes established source facts, testimony/recollection, regional context, inference and hypothetical reconstruction. The Roman villa/farm reported south of the church must not be shown as on Parcel A without site-specific evidence. The early ecclesiastical/monastic attribution must be source- and location-checked before it is depicted as an established structure.
Authority: publishing this working baseline is not Executive acceptance, spending authority, permission to acquire land/build, permission to publish private witness material, or authority to file legal proceedings. Each project needs explicit gates, tolerances, acceptance tests and approvals.
Full master mandate and brief · Master plan and milestones · Current highlight report
Programme milestones
Milestone → work package → tasks
| Milestone | Work packages | Acceptance evidence / status |
|---|---|---|
| PGM-0 — Baseline and authority | WP-PGM-01 Governance; WP-PGM-02 shared measures and reporting | Executive decision, role delegations, tolerances and permitted actions recorded. Draft only. |
| PGM-1 — Start bounded P1/P3 work | WP-P1-01 source/visitor brief; WP-P3-01 spatial and source confidence | Accepted work packages, owners, task lists and product acceptance tests. Ready for authorisation. |
| PGM-2 — Preserve and recover Welsh material | WP-P2-01 inventory/preservation; WP-P2-02 disclosure; WP-P2-03 witness accounts; WP-P2-04 parcel reconciliation | Stable IDs, preserved source copies, route outcomes, provenance, privacy controls and closure states. Active. |
| PGM-3 — Concepts and demonstrators | WP-P1-02 design; WP-P1-03 feasibility; WP-P3-02 wireframes; WP-P3-03 prototype | Source-backed concept pack, cost/site options, historic layers and a testable prototype. Not yet delivered. |
| PGM-4 — Separate project gates | WP-P1-04 business case; WP-P3-04 pilot and acceptance; P2 end-stage package | Separate proceed/revise/stop decisions supported by cost, quality, permissions and acceptance evidence. |
| PGM-5 — Conditional legal activation | WP-P4-GATE only | Preserved primary source, defined material relevance, written independent legal advice and Executive go/no-go. Standby. |
PRINCE2 control products
Tailored at each project's level
Each authorised project keeps its own mandate/brief, business case, plan, stage plans, work packages, product descriptions, risk/issue/quality/lessons/decision/change registers, highlight reports, end-stage reports and end-project report. The master page coordinates those plans and does not replace them. Independent Project Assurance is not currently appointed; this is a known governance gap.
Detailed recovery records remain available through the inherited work-package register, dated recovery reports, trigger register and control register index. The machine-readable programme baseline is data/programme.json.