Projects · Snowball programme · Agent operating protocol
Planned procurement register
This register shows what the Cedwyn Snowball programme may need to purchase or commission, why it matters, and what must be established before any commitment is made. It is published so readers and contributors can see the intended priorities and whether any expenditure has actually been approved.
Planning baseline only — no spending is authorised by this page.
All eight entries are currently unpriced and unapproved. No vendor quote has been verified. Each proposed purchase requires a defined deliverable, written quote, maximum cost, renewal/cancellation terms and explicit owner approval before an order is placed. This page does not provide a payment address or payment instructions.
Register v1.0.0 · 31 October 2026 · Download the machine-readable register
PRIORITY 1 · PROPOSED — NOT AUTHORISED
PROC-001 — Archive copies and primary-record acquisition
Obtain scans, certified copies, plans, deeds, court and authority records that close high-value ownership, parcel-boundary and chronology gaps.
WorkstreamEstate research and records recovery
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Identify the exact record and why it matters
- Confirm holder, reproduction terms and rights
- Obtain written quote and delivery specification
- Owner approval before ordering
PRIORITY 2 · PROPOSED — NOT AUTHORISED
PROC-002 — Canonical catalogue backup, export and validation
Protect the source record, preserve provenance and provide tested recovery. Audit existing Cloudflare, GitHub and backup capacity before considering additional services.
WorkstreamResearch data and platform resilience
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Do not create another competing database
- Use a documented export/restore test
- Verify retention, privacy and access controls
- Price only a demonstrated gap
PRIORITY 3 · PROPOSED — NOT AUTHORISED
PROC-003 — Documentary bible, master script and historical/rights review
Develop the complete source-linked account of the estate, family matriarchy, history and heritage before scene production.
WorkstreamDocumentary research and pre-production
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Complete source ledger and scene sequence
- Retain contradictory evidence and corrections
- Confirm archive/image/music/voice rights
- Review the deliverable and quote before approval
PRIORITY 4 · PROPOSED — NOT AUTHORISED
PROC-004 — Scene generation, rendering and post-production
Produce sequential nominal two-minute scenes with screenwriting, set/prop/wardrobe design, choreography, camera, sound, edit, grade and subtitles.
WorkstreamDocumentary production
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Verify official or licensed model access and terms
- Verify commercial rights, consent and data handling
- Run a quality test and cost per approved scene
- Specify per-scene and monthly cap before any commitment
PRIORITY 5 · PROPOSED — NOT AUTHORISED
PROC-005 — Mapping, 3D/AR and architectural/landscape visualisation
Explain the historic landscape, parcels, built environment and proposed reconstruction with transparent source/uncertainty labels.
WorkstreamDigital heritage and interpretation
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Use source-linked survey/plan data
- Label conjectural reconstruction clearly
- Test a small pilot before scaling
- Confirm software and content rights
PRIORITY 6 · PROPOSED — NOT AUTHORISED
PROC-006 — Search visibility, email, social assets and documentary distribution
Reach readers, contributors, heritage partners and documentary audiences through measured channels.
WorkstreamAudience and distribution
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Set a measurable audience/conversion outcome
- Use existing owned channels first
- Quote, cap and cancellation terms before paid tools
- No external campaign spend without approval
PRIORITY 7 · PROPOSED — NOT AUTHORISED
PROC-007 — Site, planning, environmental, architectural and museum feasibility
Assess candidate land/site, legal title, planning, utilities, environmental suitability, reconstruction brief, exhibition and operating model.
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Keep the proposal separate from Welsh title claims
- No deposit, purchase or contract
- Obtain local professional advice and clear deliverables
- Stage as feasibility milestones with go/no-go decisions
PRIORITY 8 · PROPOSED — NOT AUTHORISED
PROC-008 — Welsh/English/Spanish translation, captions and accessible transcripts
Make research and documentary material accessible across languages and abilities, with human review of historical terminology.
WorkstreamAccessibility and community
CostUnpriced — quote required
VendorNot selected
CommitmentNone authorised
- Define exact pages/scenes and language variants
- Preserve historical names and source citations
- Quote by word/minute and review cycle
- Approve per release batch
How approval and reporting work
Each procurement item has a HubSpot operational record and a versioned GitHub source entry. If a quote is obtained, the register will show its date, validity, supplier, one-off and recurring cost, cap, status and reason for selection. Actual committed expenditure and outcomes will be reported in later versions. Changes and cancellations will remain auditable.
Candidate priorities are not commitments, promises of future work or endorsements of suppliers. A service will not be commissioned merely because donations or other income arrive; the deliverable, cap and approval must already be recorded.