Llandough Community Council: draft minutes of the meeting held on 22 October 2026

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22 October 2026

A written report was received from Councillor Carroll as follows:
BROOK GREEN WATER LEAK
He aware that the Community Council had still not received an update
from the Vale of Glamorgan Council's Highways Department and he had
chased this with the Operational Manager responsible.
COMMUNITY DROP-IN
Tuesday's event at the Merrie Harrier had been well attended and he
was grateful to Councillor Dr Misra for representing the Community
Council. Several issues were discussed including parking, bus services,
overgrowth and traffic light sequencing, all of which were being taken
forward.

DR
AF
T

RAIL REPLACEMENT BUS SERVICE
Buses replaced trains on the Vale of Glamorgan Line next week due to
engineering works. Residents using Cogan station were advised to
check before travelling.
BUS STOP UPGRADES

The Vale Council was currently reviewing bus stop provision in the area.
A consultation was ongoing and if the Council had any requests for
upgrades throughout the village, they should let him know.
FLY-TIPPING

Recent incidents included a mattress being dumped on the Greenway
Close verge. He had again reiterated the need to the Vale Council for a
stronger deterrent and more investment in surveillance equipment.
ROYAL MAIL DISRUPTION

Several residents had reported problems with postal services. Some
had gone weeks at a time without receiving any mail at all. He had
written to Royal Mail's public affairs team in London to raise concerns
and would provide an update once they had responded.
FIREWORKS
The recent incidents were completely unacceptable. He had raised the
issue constantly with the police, who were now developing a Problem
Oriented Policing Plan to tackle the problem. It was being produced in

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conjunction with our PCSOs. Inspector Tyler had confirmed the matter
would be escalated if this proved insufficient. He was waiting for an
update on the plan and would share once he had received it.
6.​ MATTERS ARISING FROM THE MINUTES.
Minute No 18 – The small group set up to examine a number of matters
including the new model standing orders would be re-arranged by the
Clerk.
Minute 39 – Acorn Tree Services would be commencing the tree work
during w/c 26 October 2026.
7.​ MINUTES OF COMMITTEES AND WORKING PARTIES.

DR
AF
T

RESOLVED that: The minutes of the following committees were
considered:
Annual Meeting of Allotment Tenants – 26 September 2026.
RESOLVED that: The minutes be approved.

Hall Management Committee – 5 October 2026.
RESOLVED that: The minutes be noted.

Environment and Amenities Committee – 14 October 2026.
RESOLVED that: The minutes be approved.

Policy and Resources Committee – 19 October 2026.
RESOLVED that: The minutes be approved.

8.​ WATER ESCAPE ON BROOK GREEN FOOTPATH.

The Operational Manager (Engineering) from the Vale Council advised
that he was liaising with his design and construction team to assess
their availability to undertake the draining engineering work required. He
would contact the Clerk further when a response was received.
RESOLVED that: The position be noted.

9.​ UPDATE ON PROCUREMENT OF PLANNING ADVICE FROM LRM
ASSOCIATES – LEWIS ROAD RESERVE ALLOTMENTS SITE.

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LRM Associates had as requested provided a detailed costed plan for
the processing of a planning application and sustainable drainage
application at an estimated total cost of £16074 plus VAT. It was
recommended that before pursuing the necessary permissions a soil
assessment be undertaken at an estimated cost of between £1500 to
£2000.
In view of LRM Associates knowledge of the site and the assistance and
support already provided to the council it was considered appropriate to
retain them for consultancy support for the project.
The Clerk advised that it might be possible to apply for a grant to the Big
Lottery Community Fund towards the cost of preparing the approval
request documentation and he would make the necessary enquiries and
report back.

AF
T

RESOLVED that:
a) LRM Associates be authorised to arrange for a soil assessment of
the reserve allotments site at an estimated cost of £1500-£2000 plus
VAT.
b) The Clerk to contact the Big Lottery Community Fund to ascertain
whether a grant application would be favourably considered towards the
cost of securing planning permission subject to receipt of the report on
the soil assessment.
10.​CONSIDERATION OF REQUESTS RECEIVED FROM
.

asked the following questions of the council and was
invited to speak on the matters.
a) I am asking whether the Council would be willing to pass my details
to any former member, former clerk or long-standing resident who might
remember the village between the 1950s and the 1990s, leaving it
entirely to them whether to contact me. I appreciate the Council may
have data protection or administrative reasons for declining, and I would
not press it
b) Whether the Council would consider, in due course, whether an
interpretation board or a plaque near the green would be appropriate.
The excavation on the land beneath Church View Close recorded 1,026
burials, described in the published report as by far the largest early
medieval burial population so far recovered from Wales, above a
Roman villa and an Iron Age roundhouse. That history belongs to
Llandough as much as to my family, and there is nothing on the ground
that records it. I would be glad to give the Council or the community a
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short talk on the documentary record, without charge, if that would be
informed members that in his opinion
useful. At the meeting,
historical matters relating to the village were not being properly
recognised. Additionally mentioning that Marconi stayed there in
birth home (Great House Farm) with his family and World
Champion Boxer Peerless Jim, fought his first fight in the barn there.
In response to the questions,
was advised that in relation to
(a) he would need to put out a request on social media for the relevant
parties to contact him and in relation to (b) there were no funds
available to consider the proposal. Emphasising the council would not
be asking anyone on his behalf, if that's what was being asked (said
with tone). c) One Councillor suggested a QR code to inform the public.
In response to questions from
, the Chair advised that the
meeting had been arranged remotely only due to the content and tone
of
original email communication with the council noting that
a further email had later been received in this regard. And it was said
also for the Councillor's safety. The Clerk advised that the range of
would be answered by email in due
questions submitted by
course and that an internal review of his freedom of information request
would be undertaken by Councillors King and Dr Misra.
11.​WALES AIR AMBULANCE – APPLICATION FOR DONATION.

DR

RESOLVED that: In pursuance of the power conferred by Section 137
of the Local Government Act 1972 (as amended) and being of the
opinion that the expenditure satisfies the requirements of that section, a
donation of £100 be made to Wales Air Ambulance in support of its
work.

12.​CREATION OF LLANDOUGH AND CWRTYRALA COMMUNITY
COUNCIL.
The Clerk had submitted a draft project plan detailing matters to be
actioned in the lead up to the creation of the new Council in May 2027.
RESOLVED that:

a) Subject to a number of corrections to be supplied by the Chair to the
Clerk the draft project plan be approved.
b) The Clerk be authorised to arrange a meeting with Michaelston and
Leckwith Community Council to discuss the project plan and proceed
with its implementation.
13.​WELSH GOVERNMENT CALL FOR EVIDENCE – VISION FOR
CULTURE AND SPORT IN WALES.
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Consideration was given to the call for evidence.
RESOLVED that:
a) The Welsh Government be advised that the only matter of concern
relating to the community concerned the need for a tennis court to be
effectively managed and refurbished possibly in partnership with Tennis
Wales.
b) The Clerk to contact the Neighbourhood Services Manager to
ascertain progress being made with Tennis Wales in relation to the
refurbishment and management of the Llandough tennis court.
14.​MEMBERS WHO ATTENDED MEETINGS OF OTHER BODIES.

T

The Chair reported that he had recently a workshop to consider the way
in which the Community Liaison Committee was currently operating and
to consider possible improvements. A report of the Chair had been
circulated with the agenda.
15.​COMMUNICATION FROM LOCAL RESIDENT – IMPACT OF
HOUSING DEVELOPMENTS ON LECKWITH BRIDGE.

DR
A

The Clerk reported receipt of a communication from
in relation to the
impact of housing developments on the Leckwith Bridge and the
possible repercussions for traffic issues in the village.
RESOLVED that: The resident be advised that Councillor Carroll would
be requested to investigate his concerns.

16.​BANK RECONCILIATION AS AT 30 SEPTEMBER 2026.
RESOLVED that: The bank reconciliation be approved.

17.​EXAMINATION AND PAYMENT OF ACCOUNTS.
RESOLVED that: The under-mentioned payments be approved:

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18.​PLANNING APPLICATIONS

Application No. 2026/00767
, Llandough

Hip to Gable loft conversion with 2 No. Dormers to the front elevation,
additional window to side. Alterations to fenestration. Ground floor rear
extension.
RESOLVED that: The planning officer be asked to seek reasonable
assurance that the current roofline height is not exceeded by the
development.
Application No. 2026/00744
, Llandough
Retrospective application for erecting a deck and shed in the back
garden of a domestic property.
RESOLVED that: No comments be made.

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22 October 2026

Date: 18 November 2026

DR
AF
T

Signed……………………………………
Chair

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