FOI F260213 response

Any possession proceedings, adverse possession asserts, or title objections 
connected to the property (e.g., 1955 High Court, 1962 Cardiff County Court, 1974 
actions). 
 
Please include archived, off-site, or scanned records where applicable. If exemptions 
apply (e.g., Section 40 personal data), specify which and why. If costs exceed the 
appropriate limit, advise how to refine (e.g., prioritize 1955-1987 or 1962/1974 events). 
 
On 14 March 2026 you responded to our further clarification request for the title number.  
You referred us to correspondence dated 13 February with the title number [Title Number] 
and Property description: Land On The North Side Of Leckwith Road, Llandough. 
 
Formal response: 
 
Thank you for your correspondence, where you have requested access to recorded 
information held by HM Land Registry (HMLR). 
 
In accordance with section 1(1) of the Freedom of Information Act 2000 (FOIA) we can 
confirm we do hold recorded information in relation to Land on the North Side of Leckwith 
Road, Llandough. 
 
To assist you in accessing information held by HMLR, please be aware that any information 
relating to a registered title is held within our registers that are open to public inspection and 
accessible via statutory routes of access. This means that we are unable to provide access 
to this information via a FOIA request. If you require any assistance to establish what 
information we hold regarding Land on the North Side of Leckwith Road,  
Llandough and/or Great House Farm, Llandough please contact our customer support 
centre. Their contact details can be found below. 

 
 
 
 
 
Statutory Routes of Access to information held on Public Registers 
 
The Land Registration Act 2002 is the principal legislation governing land registration in 
England and Wales. It sets out provisions for keeping a register of title to land and property, 
and in accordance with Section 66 & 67 of the Land Registration Act, it is a requirement that 
the Chief Land Registrar makes this information (including any documents held on the 
register of title) available for public inspection. 
 
How to access information held on our Registers 
 
The information you have requested is available to access under our statutory protocol 
under section 66 & 67 of the Land Registration Act 2002. 
 
Search for Land and Property 
 
Please visit our website for further information about our registers: 
 
www.gov.uk/get-information-about-property-and-land 
 
Official Copies 
 
Any documents held in relation to a title or an application can be obtained by completing an 
OC2 form and paying the appropriate fee.   
 
For information about how to apply for official copies of documents held in relation to 
registered titles, and information about the types of documents available, please refer to 
practice guide 11: 
 
www.gov.uk/government/publications/inspection-and-application-for-official-copies/practice-
guide-11-inspection-and-application-for-official-copies 
 
Section 21 FOIA exemption: Information accessible to the applicant by other means 
 
Where information held on the register of title is available for inspection through these 
statutory routes of access it is exempt from disclosure under section 21(2)(b) of FOIA.  
 
Section 21 states:  
  
“21 Information accessible to applicant by other means. 
 
(1) Information which is reasonably accessible to the applicant otherwise than under 
section 1 is exempt information.  
  
(2) For the purposes of subsection (1)—  
  
(a) information may be reasonably accessible to the applicant even though it is 
accessible only on payment, and  
  
(b) information is to be taken to be reasonably accessible to the applicant if it is 
information which the public authority or any other person is obliged by or under any 
enactment to communicate (otherwise than by making the information available for 
inspection) to members of the public on request, whether free of charge or on 
payment.” 

 
 
 
 
Therefore, we are unable to provide the information requested through FOIA and this 
response acts as a refusal notice in accordance with this exemption. 
 
In relation to paragraph three of your request: 
 
Interactions, notices, proceedings, tenancy offers, licences (e.g., 1974 unilateral 
lifetime licence letters), or disputes involving [Private Individual] (also referred to as 
[Private Individual] ), [Private Individual], or [Private Individuals] family occupiers—
particularly the 1962 Cardiff County Court possession proceedings (Dec 11 order by 
[Private Individual] ).  
 
FOIA disclosures are not discreet or confidential disclosures to a single person but 
are instead made to the world at large. Therefore, when we handle requests for information 
under FOIA we need to consider the wider impact of disclosure into the public domain.   
  
We have considered the impact of disclosing information relating to the private individuals 
and have determined that disclosure of this information would be likely to cause 
prejudice and breach their data protection rights.    
    
We therefore consider the exemption provided at section 40 of FOIA to be engaged. 
     
Section 40 of FOIA            
        
The individuals would have a reasonable expectation HM Land Registry would not disclose 
information about them into the public domain. As such, disclosure into the public domain 
would be unfair and a breach of their rights under UK data protection legislation.          
           
The Section 40 exemption applies where the requested information is personal data and 
where disclosure of the requested information would be a breach of any of the principles of 
data protection law contained within UK data protection legislation. The first principle 
requires that disclosure of the information must be fair and lawful.          
           
The purpose of data protection law is to protect people’s personal data and to ensure that it 
is handled properly. Personal data is information that relates to an identified or identifiable 
individual.          
           
It is our view that releasing such information relating to the private individuals would be a 
breach of the data protection rights of those individuals under UK data protection legislation. 
UK data protection legislation regulates the use of "personal data" and the processing of that 
data.   
 
 
Advice and assistance 
   
Under Section 16 of FOIA and in accordance with the Section 45 FOIA code of practice, we 
have a duty to provide you with reasonable advice and assistance. 
 
Please note that the ICO has previously reviewed HM Land Registry’s use of the section 21 
exemption. Relevant decision notices can be accessed here including IC-173302-N4J1, 
FS50685812 and FER0454056. 
 
The ICO has agreed that this position is long established, and the Commissioner is satisfied 
that section 21 would be engaged for this type of request. 

 
 
 
 
For assistance on how to obtain official copies of documents you can contact our Customer 
Support Centre by telephone between 8am and 4.30pm, Monday to Friday on 0300 006 
0411 or online through our Contact Us form.  
 
Our Customer Support colleagues are trained to handle queries which relate to information 
that is held on the register of title. 
 
Information about how to apply to inspect or obtain official copies is contained with practice 
guide 11: 
 
www.gov.uk/government/publications/inspection-and-application-for-official-copies/practice-
guide-11-inspection-and-application-for-official-copies 
  
If you need any support completing the application form for official copies or to determine 
which documents to order, you may contact our Customer Support colleagues: 
 
www.gov.uk/guidance/contact-hm-land-registry 
 
You may also refer to our Publication Scheme which includes information about how to 
access information that is held on the register of title under the heading ‘Request 
information’: 
 
www.gov.uk/government/organisations/land-registry/about/publication-scheme#request-
information 
 
Please refer to HMLR’s Transaction Data webpage which contains information in respect of 
commonly used abbreviations: 
 
www.gov.uk/guidance/hm-land-registry-transaction-data#abbreviations-used-in-transaction-
data 
 
If you need any independent advice about individual’s rights under information legislation 
you can contact the Information Commissioner’s Office (ICO). The ICO is the UK’s 
independent authority set up to uphold information rights in the public interest, promoting 
openness by public bodies and data privacy for individuals.   
   
The contact details for the ICO are detailed below. There is useful information on the ICO 
website which explains the rights of individuals: 
 
www.ico.org.uk/for-the-public 
 
Please refer to the top tips: 
 
www.ico.org.uk/for-the-public/official-information 
   
Internal Review procedure 
   
If you are dissatisfied with this response, you may request an independent internal review of 
our handling of your request. 
 
Requests for an internal review should be made within 40 working days from the date we 
have issued this response. In accordance with Section 45 FOIA code of practice 
(www.gov.uk/government/publications/freedom-of-information-code-of-practice) public 
authorities are not obliged to accept internal reviews after this period.  

 
 
 
 
Please clearly indicate the reason(s) for requesting the review to assist in our investigation 
and review process, which will focus upon our handling of your request and whether HMLR 
has complied with the requirements of the Freedom of Information Act 2000.  
 
Requests for an independent internal review of your request should be made to:   
  
Information Rights Team   
HM Land Registry  
[address redacted]
Croydon   
[address redacted]
 
Requests for an internal review should be made within 40 working days from the date we 
have issued this response. In accordance with Section 45 FOIA code of practice public 
authorities are not obliged to accept internal reviews after this period.    
  
E-mail: [email redacted]     
 
If you are unhappy with other aspects of HM Land Registry’s actions, please see our website 
for information on how to raise a concern or complaint:  
  
www.gov.uk/government/organisations/land-registry/about/complaints-procedure  
  
Further rights of appeal exist to the Information Commissioner’s Office under Section 50 of 
the Freedom of Information Act 2000 once the internal review process has been exhausted.  
  
Information Commissioner's Office  
[address redacted]
Wilmslow  
[address redacted]
  
Telephone Helpline: [phone redacted]  
Website: www.ico.org.uk/foicomplaints